How to Use Virtual Desktops Like a Pro in Windows 11 (2025 Guide)

Virtual Desktops in Windows 11 provide an efficient and flexible way to organize workspaces, allowing users to separate different tasks or projects on multiple desktops. This guide explains everything you need to know to master virtual desktops and maximize productivity in 2025, with clear steps illustrated by helpful images.

What Are Virtual Desktops?

Virtual desktops let you create multiple separate desktops on the same computer. Each desktop can host different windows and applications, helping reduce clutter and streamline multitasking. For example, one desktop can be dedicated to work apps, while another can focus on communication tools or entertainment.

Step-by-Step Guide to Using Virtual Desktops

Step 1: Access Task View

Click the Task View icon on the Windows 11 taskbar (overlapping squares icon) or press Win + Tab on your keyboard to open the Task View interface.

Task View icon on Windows 11 Taskbar

Step 2: Create New Desktops

In Task View, click New desktop on the top-left to add a fresh workspace for different tasks, projects, or themes.

Creating new virtual desktop in Windows 11

Step 3: Switch Between Desktops

Switch desktops by clicking their preview thumbnails in Task View or quickly use keyboard shortcuts Win + Ctrl + Left/Right Arrow to cycle through virtual desktops.

Switch between virtual desktops

Step 4: Rename Desktops for Organization

Right-click on any desktop thumbnail in Task View and select Rename to label your desktops clearly, such as “Work”, “Gaming”, or “Research”.

Renaming virtual desktops

Step 5: Move Apps Between Desktops

Drag and drop any open app window onto a different desktop thumbnail or right-click on the app preview and select Move to to organize your windows.

Move apps between virtual desktops

Step 6: Close Desktops When Done

Hover over a desktop in Task View and click the X to close it. Any open apps will automatically move to the desktop to the left.

Close virtual desktop

Tips for Using Virtual Desktops Efficiently

  • Assign specific tasks: Keep separate desktops for work, entertainment, or creative tasks to minimize distraction.
  • Use keyboard shortcuts: Speed up navigation and management of desktops without needing to open Task View.
  • Customize desktop backgrounds: Use different wallpapers for each desktop to quickly recognize your workspace context.

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